Templates
Job descriptions and recruiting emails you can copy.
13 templates written for how Indian companies hire. Copy them, or load them into a HireZeta role.
Job descriptions
Concrete, buzzword-free JDs with must-haves and nice-to-haves separated.
Senior Backend Engineer Location: Bengaluru (hybrid) · Experience: 5 to 9 years · CTC: as per experience About the role You will own backend services that handle payments at scale: design, build, review and run them in production with a small senior team. Responsibilities - Design and build services in Java (Spring B
Senior Backend Engineer
Java or Go services at scale; 5 to 9 years.
Product Manager Location: Mumbai (hybrid) · Experience: 4 to 8 years About the role Own one product area from discovery to launch: talk to customers, write clear specs, ship with engineering and design, and measure what happened. Responsibilities - Run discovery: customer calls, data, support tickets; turn them into
Product Manager
Owns a product area end to end; 4 to 8 years.
Data Analyst Location: Remote (India) · Experience: 2 to 5 years About the role Turn product and business data into answers: build the dashboards teams actually use, and dig into the questions behind them. Responsibilities - Write and maintain SQL models for core metrics (activation, retention, revenue) - Build dashb
Data Analyst
SQL and dashboards; 2 to 5 years.
HR Business Partner Location: Mumbai (onsite) · Experience: 5 to 10 years About the role Partner with two business units on everything people: performance, engagement, employee relations, org design and manager coaching. Responsibilities - Run performance and promotion cycles for your units with fairness and speed -
HR Business Partner
Partners with leaders on people decisions; 5 to 10 years.
Customer Success Manager Location: Pune (hybrid) · Experience: 3 to 6 years About the role Own a book of 40 to 60 mid-market customers: onboard them well, keep them successful, and renew and expand them. Responsibilities - Run onboarding plans and drive time to first value - Hold quarterly reviews with clear outcomes
Customer Success Manager
Onboards and renews SaaS customers; 3 to 6 years.
Sales Lead, North India Location: Delhi NCR (onsite, travel) · Experience: 6 to 12 years About the role Build and run enterprise sales in North India: pipeline, partners, pricing conversations and closing, with a small team reporting to you. Responsibilities - Own the regional number and the plan to hit it - Build re
Sales Lead, North India
Enterprise B2B sales; 6 to 12 years.
Recruiting emails
Short emails that get replies, with placeholders in double braces.
Subject: {{Role}} at {{Company}}, worth a 15-minute call? Hi {{FirstName}}, I lead hiring for {{Company}}. We are hiring a {{Role}} in {{Location}} and your work on {{specific thing from their profile}} is exactly the background we need. The short version: {{one sentence on the team and what they will own}}. CTC banOutreach to a passive candidate
Short, specific, no fluff.
Subject: {{Round}} interview for {{Role}} at {{Company}}: {{Date}}, {{Time}} IST Hi {{FirstName}}, Thank you for your time so far. Your {{Round}} interview is confirmed: Date and time: {{Date}}, {{Time}} to {{EndTime}} IST Format: {{Video (Google Meet) / In person at {{address}}}} Panel: {{Names and roles}} DurationInterview invitation
Everything the candidate needs in one email.
Subject: Reminder: {{Round}} interview tomorrow at {{Time}} IST Hi {{FirstName}}, A quick reminder for tomorrow, {{Date}} at {{Time}} IST. Join link: {{link}}. The panel is {{Names}}. Reply if anything has changed on your side. {{YourName}}Interview reminder
The day before, short.
Subject: Offer: {{Role}} at {{Company}} Hi {{FirstName}}, We are pleased to offer you the role of {{Role}} at {{Company}}. The offer letter is attached with the CTC breakup, joining date and terms. Key points - CTC: {{CTC}} per annum ({{fixed}} fixed, {{variable}} variable) - Joining date: {{Date}} - Reporting to: {Offer email
Sends the offer letter and sets the clock.
Subject: Update on your application for {{Role}} Hi {{FirstName}}, Thank you for the time you put into the {{Round}} round. We have decided to go ahead with another candidate for this role. {{One honest, kind sentence on what stood out and what tipped the decision, if appropriate.}} We would like to stay in touch fRejection after interview
Respectful, specific, keeps the door open.
Subject: Looking forward to {{Date}} Hi {{FirstName}}, Two weeks to go. A few things so day one is smooth: - Your laptop and accounts are being set up; you will get an email on {{Date}} - Documents we still need: {{list}} (upload here: {{link}}) - Your manager, {{Manager}}, will call you this week to say hello If aPre-joining check-in
Keeps an accepted candidate warm during notice.
Subject: Reference for {{CandidateName}} Hi {{RefereeName}}, {{CandidateName}} has listed you as a reference for a {{Role}} position at {{Company}}. Could you spare 10 minutes this week for a call, or reply to these questions? 1. In what capacity and for how long did you work with {{CandidateName}}? 2. What did theyReference check request
To the referee, short and structured.
Set up in an afternoon. Hire from tomorrow.
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